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At Big Brothers Big Sisters, we’re always looking for talented, dedicated people who believe in the power of role models and the potential of children.

One of the most rewarding ways to get involved with Big Brothers Big Sisters is to work with us. A career with Big Brothers Big Sisters is an opportunity to merge your talents and personal values with your desire to make a difference.

Every day, we are changing the perspectives of children and enabling them to see the world around them in a more positive light. With that newfound point of view, they can see their potential more clearly and dream bigger about their future. Our success is a result of committed and inspired employees, working together to make a lasting impact on America’s youth, schools, and communities.

ABOUT BBBS:

Big Brothers Big Sisters of Central Texas provided more than 60,000 hours of one-to-one mentoring to 1,000 children in Central Texas throughout 2016. For more than 47 years, we have matched children, ages 6-16, with supportive adult mentors who build friendships and offer encouragement and support to each child.

INTERNSHIP DESCRIPTION:

The Development Team of BBBS CTX is seeking one intern who can work a minimum of 12 hours per week. This position will work closely with the Special Events Director and the VP of Development to help plan and coordinate the agency’s signature gala, Bowl for Kids event, 3rd party events and programmatic events. This position is available for Fall 2018 and Spring 2019, depending on intern availability and interest.

This is an unpaid internship but is an exceptional opportunity to gain development, marketing and event planning experience at a nationally-recognized non-profit. We can work with your learning institution to give you academic credit for your experience.

RESPONSIBILITIES:

The Development Intern’s specific responsibilities include (but are not limited to):

  • Assist in the planning and coordination of the Ice Ball (August 24, 2019)
  • Assist in the planning and coordination of Bowl For Kids event (April 26, 27 2019)
  • Assist with development prospect research.
  • Assist with phone calls and mailings to past donors/attendees.
  • Assist with cold-calling and donation asks.
  • Work with staff and volunteers to collect/solicit in-kind donations for day-of-event.
  • Utilize event database, and donor database where applicable.
  • Assist with day-of-event volunteer recruitment and management.
  • Attend some committee meetings.
  • Help with the promotion of the event.
  • Help coordinate day-of-event logistics if applicable (scheduling, décor, set-up, etc.)
  • Other duties as assigned.

QUALIFICATIONS:

Applicant must be a recent graduate or current student working toward a degree in Social Work, Communications, Sociology, Public Relations, Marketing or related field.

  • Exceptional written and verbal communications skills, and attention to detail
  • Ability to organize time, set priorities, and meet deadlines
  • Commitment to a regular 12-hour/week schedule
  • Attention to detail and accuracy
  • Strong computer skills (Email, Word, Excel, PowerPoint)
  • Reliable transportation (some driving required)

TO APPLY:

Please submit a resume/CV with a brief cover letter indicating your interest and qualifications to development@bigmentoring.org. No phone calls, please.

JOB TITLE: Administrative Assistant

DEPARTMENT: Administration

REPORTS TO: CEO

SUMMARY: Primarily responsible for providing high level administrative support to the Chief Executive Officer, with significant emphasis on communication with the Executive Board, the agency senior management team, the operations team and key community contacts with whom the CEO has routine interactions; assisting with Executive Board activities, leading projects related to the senior leadership team, and managing office and operational needs for the agency.

DUTIES AND RESPONSIBILITIES:

Supports the CEO with planning, scheduling, and execution of duties as applicable.

Manages CEO contacts, including researching individuals online.

Accountable for Board management and responsible for CEO’s calendar.

Develops and maintains all related files (electronic and manual) for the Board of Directors.

Maintains and updates all contact information for Board members and Advisory Council.

Handles all related correspondence for the Executive Board of Directors.

Maintains and distributes respective Board performance records.

Attends and prepares logistics for all Board and staff meetings and retreats.

Prepares and files materials including, but not limited to, correspondence, notices, minutes, mailings, presentations, and agendas.

Coordinates meetings, including scheduling, ordering food, preparing agendas, creating meeting packets, arranging for audio/video equipment, etc. for Board of Directors, Committees, and/or any other meetings as requested by internal and external groups.

Attends agency functions as required, including but not limited to, program and development events.

Coordinates the office supply inventory and flow of daily mail for operations along with bank deposits and tracking.

Serves as the organization’s receptionist (or coordinates appropriate coverage via interns and volunteers) managing the front office experience for our customers.

Maintains main agency calendar for internal and external meetings and coordinates any additional parking needs with non-profit neighbors.

Instructs volunteers on front desk responsibilities and maintains binder of instructions.

Screens and assists with phone calls for the entire office.

Helps build a strong culture through assistance with employee recognition and employee engagement.

Assists with volunteer coordination for internal events.

Provides office manager support and acts as backup to the VP of Finance and Operations in the areas of office equipment, facility maintenance, vendor contacts, staff on-boarding, building tenant, etc.

Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

QUALIFICATIONS:

Associate’s Degree (AA) or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.

Computer skills required: Spreadsheet Software (Excel); Word Processing Software (Word); and Electronic Mail Software (Outlook).

Other skills required:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Demonstrated proficiency with Microsoft Office suite, with advanced skills in Excel, Word, PowerPoint, and Outlook.

Self-starter.

Exceptional verbal and written communications skills.

Strong interpersonal skills and ability to work independently as well as with a team.

Excellent organizational and customer service skills.

Strong initiative and follow-through, attention to detail, and listening skills.

Ability to manage multiple projects and meet deadlines in a fast-paced, high change environment.

Demonstrated proficiency with Microsoft Office suite, with advanced skills in Excel, Word, PowerPoint, and Outlook.

Experience with development software such as Raiser’s Edge a plus.

Some evening and weekend work required.

APPLY BY: 10/26/2018

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